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How to Create Your Next PR Agency Newsletter PR Toolbox With Tribe Dynamics : Email Series

Part 2: A Stress-Free Guide to Building Your Next Agency Newsletter

Last week's PR Toolbox included several email marketing service providers that offer a range of solutions to help you take advantage email newsletters to grow and engage with clients. And, while you likely know the importance of sending out a branded, valuable monthly communiqué  to your existing clients and prospects, it's all to easy for it to get pushed ever-down the priority list.

However, with a template and content strategy in place, you can simply drop in the relevant content and have an impressive and relevant email to shoot off to clients in no time. For example, NYC-based Hunter PR won Best Email Newsletter category in PR Daily’s Digital PR & Social Media Awards with their monthly 511 Newsletter. In it, they use the recurring  "5 Things You Need to Know about...," format to provide clients with valuable insights into new tools and trends,  including everything from Pinterest to Google+.  You don't need to always be sharing thought leadership through your emails, however. It can be as easy as a list of favorite discoveries, agency news and client or partner highlights. Take a page out of Of A Kind's "10 Things We're Doing," email, or No Subject's gorgeous Full-Plate email, seen below.

PR marketing newsletter

5 Agency Newsletter Must-Haves

When readers open your newsletter they instantly know who the email is from, why it's relevant to them, and what they need to do to take advantage of what you have shared with them. Follow the following 5 principles will help you approach and evaluate the efficacy of your email newsletter.

Use a template

The beauty of email marketing service providers is that once you create your initial email, you can easily replicate and work from saved templates.  Even in the midst of fashion week, an agency newsletter can (and should!) still go out by relying on your team to collaboratively suggest and create content for your newsletter, dropping in the content and scheduling the send.

Include strong calls to action

In addition to being a clear representation of your agency’s brand, your email newsletter should have an explicit message and encourage readers to take some kind of concrete action. Whether it’s giving you a call to discuss a new service, RSVP for an event, or subscribe to the Spotify playlist your team put together, be clear about what you want the reader to do with the content you have shared.

Make clients feel good

Make existing clients feel good about their choice to work with you, and prospective clients want more of what you have, by sharing valuable industry insight in the form of tips, advice, industry insight and POVs on new technologies and tools that will help them to do their jobs better. A valuable nugget of data gives them something to share in their next staff meeting, which makes them look good, and helps build the collaborative, mutually-beneficial relationship you seek.

Tease content

Keep emails short and sweet, with the appropriate calls-to-action to drive them back to your agency website for the full story. For example, instead of including a full case-study, share one strong result and then link back to your blog or case studies page. Considering that email open rates on mobile devices, smartphones and tablets, increased 80% in just the first half of 2012, it’s important to make your emails not just readable but visually appealing on a variety of devices. Make sure you test how your emails render on smartphones.

Extend the conversation

Include links to your agency website, blog, Facebook page, Twitter handle, LinkedIn homepage, etc not only in a bottom footer, but included as part of the content. Ask a question and ask readers to answer it over Twitter, give away a left0ver gift bag on Instagram by asking people to take a picture of their favorite summer essential and use an agency and client hashtag. And of course, your email should include a visually obvious and easy way for individual readers to get in touch with you.  On days when you send out an email, make sure you have a plan in place to field additional calls and emails.

Do you send out a monthly newsletter? If so, how do you approach the process?

Photo Credit: Mitya Ku


For more information about how Tribe Dynamics helps PR professionals manage and monitor influencer outreach, take advantage of this exclusive offer for PR Couture readers.

About the author: Christina Goswiller


LA native Christina Goswiller traded palm trees for the Stanford tree, where she studied political science and graduated with honors in 2012. Since her move to San Francisco, she has fallen in love with the entrepreneurial spirit of the startup world. Christina is particularly interested in the growing importance of technology within the fashion industry, which she follow through her work with Tribe Dynamics.

3 Comments

  • Posted July 16, 2013 at 7:34 am | Permalink

    Great tips! It’s so easy to get into a rut when it comes to newsletters. I have seen places who seem to produce the same old newsletter every time. Needless to say, that can get boring. Thanks for the advice!

  • Christina Goswiller
    Posted July 16, 2013 at 12:38 pm | Permalink

    Happy to help Megan!

  • Posted July 19, 2013 at 12:40 pm | Permalink

    I have found a strong subject line is equally as important as the content and look of an email marketing campaign. If your subject line does not grab the readers’ attention, it may not be opened in the first place. This is especially important for smaller companies just starting out whose audience may not feel compelled to open it with simply “Insert Company Name Monthly Newsletter.” I refer to my old Modcloth emails as they create wonderful, eye-catching, and trendy subject lines every time that help inspire me. Another tip for those who are having a difficult time working in an email marketing service into their budget, try TinyLetter.com. It is a free service and even though you do not get all the great features that Constant Contact or Emma offers, it does the trick! Happy emailing and thanks for the article!

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Meet Crosby Noricks

Hi. I'm Crosby, the founder of PR Couture and a fashion brand strategist. I care about supporting and celebrating fashion publicists as well as helping rad companies connect with their audiences in more meaningful ways. Recently, iMedia included me in their annual list of 25 Internet Marketing Leaders and Innovators, along with people from Starbucks, Twitter and Volkswagon, which I think is pretty neat. Like Elle Woods, I am a Gemini-vegetarian (that's about where the similarities end). Let's connect: Check out my full bio, Brand Elixer sessions or shoot me an electronic communiqué.